DoD Instruction 4165.03, "DoD Real Property Categorization," January 5, 2023

DOD INSTRUCTION 4165.03

OD REAL PROPERTY CATEGORIZATION

Originating Component: Office of the Under Secretary of Defense for Acquisition and Sustainment

Effective: January 5, 2023

Releasability: Cleared for public release. Available on the Directives Division Website

at https://www.esd.whs.mil/DD/.

Reissues and Cancels: DoD Instruction 4165.03, “DoD Real Property Categorization,”

August 24, 2012, as amended

Approved by: William A. LaPlante, Under Secretary of Defense for Acquisition and

Sustainment

Purpose: In accordance with the authority in DoD Directive 5135.02, this issuance:

• Establishes policy, assigns responsibilities, and prescribes procedures for structured categorization of

real property assets.

• Establishes the DoD Real Property Categorization System (RPCS) for categorizing real property and

the Real Property Categorization Panel (RPCP), in accordance with DoD Instruction 5105.18, as the

group responsible for developing and maintaining the RPCS and assigning categories to real property

inventories.

DoDI 4165.03, January 5, 2023

TABLE OF CONTENTS 2

TABLE OF CONTENTS

SECTION 1: GENERAL ISSUANCE INFORMATION .............................................................................. 3

1.1. Applicability. .................................................................................................................... 3

1.2. Policy. ............................................................................................................................... 3

SECTION 2: RESPONSIBILITIES ......................................................................................................... 4

2.1. Assistant Secretary of Defense for Energy, Installations and Environment

(ASD(EI&E)). ..................................................................................................................... 4

2.2. Secretaries of the Military Departments and Director, Washington Headquarters

Services (WHS). ................................................................................................................. 4

SECTION 3: PROCEDURES ................................................................................................................ 5

3.1. RPCP Governance. ........................................................................................................... 5

3.2. RPCS Structure and Publication. ...................................................................................... 5

3.3. RPCS Development. ......................................................................................................... 7

GLOSSARY ....................................................................................................................................... 9

G.1. Acronyms. ........................................................................................................................ 9

G.2. Definitions. ....................................................................................................................... 9

REFERENCES .................................................................................................................................. 11

TABLES

Table 1. DoD Facility Classes (One-Digit).................................................................................... 6

Table 2. DoD Category Groups (Two-Digit) ................................................................................. 6

Table 3. DoD Basic Categories (Three-Digit) ............................................................................... 6

Table 4. DoD FACs (Four-Digit)................................................................................................... 6

Table 5. Military Department Category Codes (Five-Digit) ......................................................... 7

FIGURES

Figure 1. Categorization of the RPCS............................................................................................ 5

DoDI 4165.03, January 5, 2023

SECTION 1: GENERAL ISSUANCE INFORMATION 3

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. APPLICABILITY.

This issuance:

a. Applies to:

(1) OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of

Staff and the Joint Staff, the Combatant Commands, the Office of Inspector General of the

Department of Defense, the Defense Agencies, the DoD Field Activities, and all other

organizational entities within the DoD (referred to collectively in this issuance as the “DoD

Components”).

(2) Planning and programming, budgeting, accounting, record keeping, and reporting in

the areas of construction, inventory, and sustainment of real property.

b. Does not apply to civil works (e.g., rivers, harbors, flood control projects) under

Department of the Army purview.

1.2. POLICY.

In accordance with Executive Order 13327, real property will be identified and categorized so

that:

a. All real property under the DoD’s command or control must be categorized within the

RPCS framework.

b. The facility analysis category (FAC) codes within the RPCS must be the basis for unit

costs used to calculate plant replacement value and other inventory-based cost estimates.

c. The RPCS must contain the smallest number of FAC codes and category codes

(CATCODEs) necessary to adequately describe the DoD’s real property inventory.

DoDI 4165.03, January 5, 2023

SECTION 2: RESPONSIBILITIES 4

SECTION 2: RESPONSIBILITIES

2.1. ASSISTANT SECRETARY OF DEFENSE FOR ENERGY, INSTALLATIONS AND

ENVIRONMENT (ASD(EI&E)).

Under the authority, direction, and control of the Under Secretary of Defense for Acquisition and

Sustainment, the ASD(EI&E):

a. Is the focal point for all matters related to categorizing real property used by the DoD.

b. Manages the RPCP, appoints its chair, and enforces the governance in accordance with

Section 3.

c. Develops guidance for maintaining and modifying the RPCS.

2.2. SECRETARIES OF THE MILITARY DEPARTMENTS AND DIRECTOR,

WASHINGTON HEADQUARTERS SERVICES (WHS).

The Secretaries of the Military Departments and the Director, WHS:

a. Create sufficient CATCODEs to categorize their real property in a manner that

standardizes identifying and analyzing similar assets across the DoD.

b. Appoint a senior subject matter expert to serve as representative to the RPCP.

c. Ensure that systems capturing information for planning and programming, budgeting,

accounting, record keeping, and reporting in the areas of construction, inventory, and sustaining

real property use the FAC codes and CATCODEs defined in the current version of the RPCS.

DoDI 4165.03, January 5, 2023

SECTION 3: PROCEDURES 5

SECTION 3: PROCEDURES

3.1. RPCP GOVERNANCE.

The RPCP, composed of full-time or permanent part-time Federal employees, will:

a. Be chaired by an ASD(EI&E)-appointed designee and include:

(1) Senior subject matter expert representatives from the Military Departments and

WHS.

(2) Advisors from the other DoD Components as deemed necessary by the ASD(EI&E).

b. Maintain CATCODE consistency within the FAC codes by reviewing each proposed

CATCODE and ensuring they are not duplicated.

c. Publish the annual RPCS update by April 1 each year. Ensure RPCS reports and updates

are reviewed for security equities and appropriate protection.

d. Interface, as required, with the RPCP and other DoD-level constituent Components.

3.2. RPCS STRUCTURE AND PUBLICATION.

a. The DoD RPCS will be a hierarchical scheme of real property types and functions that

serve as the framework for identifying, categorizing, and analyzing DoD’s inventory of land and

facilities around the world, as shown in Figure 1.

Figure 1. Categorization of the RPCS

DoDI 4165.03, January 5, 2023

SECTION 3: PROCEDURES 6

b. To illustrate the organization of the RPCS hierarchy, Tables 1-5 show examples of airfield

classification codes.

Table 1. DoD Facility Classes (One-Digit)

CODE

TITLE

Operation and Training

Maintenance and Production

Research, Development, Test, and Evaluation

Supply

Hospital and Medical

Administrative

Housing and Community

Utility and Ground Improvements

Land

Table 2. DoD Category Groups (Two-Digit)

CODE

TITLE

Airfield Pavements

Liquid Fueling and Dispensing Facilities

Communications, Navigation Aids, and Airfield

Lighting

Land Operational Facilities

Waterfront Operational Facilities

Table 3. DoD Basic Categories (Three-Digit)

CODE

TITLE

111

Airfield Runways

112

Airfield Taxiways

113

Airfield Aprons

116

Other Airfield Pavements

121

Aircraft Fuel Dispensing Facilities

Table 4. DoD FACs (Four-Digit)

CODE

TITLE

1111

Fixed-Wing Runway, Surfaced

1112

Rotary-Wing Landing Area, Surfaced

1113

Runway Overrun Area, Surfaced

1114

Runway, Unsurfaced

1115

Unmanned Aerial Vehicle Runway and

Launch/Recovery Site

DoDI 4165.03, January 5, 2023

SECTION 3: PROCEDURES 7

Table 5. Military Department Category Codes (Five-Digit)

CATCODE

CATCODE LONG NAME

11110

Fixed Wing Runway, Paved

11111

Runway / Fixed Wing - Unsurfaced

11120

Rotary Wing Runway, Paved

11121

Rotary Wing Runway, Unpaved

11130

Rotary Wing Landing Pad, Paved

c. The RPCS will:

(1) Be structured consistently to support reliably and consistently estimating cost

requirements for operating, sustaining, and recapitalizing the DoD’s real property assets.

(2) Include the most current definition, title or description, unit(s) of measure, real

property type, and FAC code to which each CATCODE is mapped as published by the proponent

Military Department or WHS.

(3) Include title, description, real property type, unit of measure code, maximum size

value, size reset value to be applied in database filtering, for each FAC Code and each

CATCODE assigned.

(4) Include any documentationfrom the MilDeps or WHS or Configuration Support

Panel that will support all annual changes for each release from the prior year RPCS to maintain

a clear audit trail and explain the rationale for the change.

(5) Update RPCS codes in the OSD enterprise system, Data Analytics and Integration

Support Platform, to support the Services in reporting real property inventory to the OSD.

(6) Be available on the Data Analytics and Integration Support Platform, at

https://extranet.acq.osd.mil/ie/index.html.

3.3. RPCS DEVELOPMENT.

RPCS development will be heavily dependent on FAC codes and CATCODEs.

a. The Military Departments and WHS must coordinate defining and assigning CATCODEs

across the DoD.

b. The RPCS submittal spreadsheet will be the official OSD document used to propose,

track, and document any changes or recommendations made to the FAC or CATCODE structure,

definitions, business rules, or nomenclature in the RPCS.

(1) Each Component’s RPCP member will be responsible for coordinating requested

changes within the sponsoring Component, including, but not limited to, reviews and signatures

by all affected functional leads and system(s) program managers before submission to the RPCP.

DoDI 4165.03, January 5, 2023

SECTION 3: PROCEDURES 8

(2) Because change actions can impact resources across program, functional, and

technical lines, the changes must be approved and properly coordinated at the Senior Executive

Service level or by their designee.

c. CATCODEs categorized within the same FAC code must have similar functions and

supporting costs, and the asset size must be reported using the FAC code unit of measure. The

primary unit of measure for accountability of each FAC code will be the basis for inventory

counting and cost factors for that FAC code.

d. A CATCODE will be assigned to only one FAC code. The RPCS will provide the tier

structure and required relationships to be used.

e. Whenever possible, existing CATCODEs will be utilized across the Military Departments

and WHS rather than creating new CATCODEs. When existing CATCODEs cannot be used,

the requesting Component must provide a written justification for a new CATCODE to the

RPCP before it can be published in the RPCS.

f. New CATCODE proposals must include a recommendation for the appropriate FAC code.

If no existing FAC code is applicable, the requesting Component must request a new FAC code

be created or an existing FAC code be modified to encompass the proposed CATCODE.

g. Changes made to CATCODEs after the annual release will not be used in reporting real

property inventory to the OSD until they are included in an official RPCS version. The Data

Analytics and Integration Support Platform will maintain alignment to the most current version

of the RPCS to ensure the Service’s ability to report their real property inventory.

DoDI 4165.03, January 5, 2023

GLOSSARY 9

GLOSSARY

G.1. ACRONYMS.

CRONYM

EANING

ASD(EI&E)

Assistant Secretary of Defense for Energy, Installations, and

Environment

CATCODE

category code

FAC

facility analysis category

RPCP

Real Property Categorization Panel

RPCS

Real Property Categorization System

WHS

Washington Headquarters Services

G.2. DEFINITIONS.

These terms and their definitions are for the purpose of this issuance.

ERM

EFINITION

basic category

A three-digit code that denotes the facility types within a category

group.

CATCODE

A five- or six-digit code used by the Military Departments and WHS

that represents a specific type of facility. Each CATCODE is

mapped to a specific FAC code, including using the unit of measure

assigned to that FAC code

category group

A two-digit code that denotes the major facility types within a facility

class.

facility

Defined in DoD Instruction 4165.14.

FAC code

A four-digit code within the DoD schema. A grouping of real

property assets that have a common unit of measure and equivalent

cost based on that unit of measure. Included in this equivalent cost

are those costs associated with real property construction,

maintenance, sustainment, and repair.

facility class

A one-digit code that denotes the broadest grouping of DoD facilities.

DoDI 4165.03, January 5, 2023

GLOSSARY 10

ERM

EFINITION

real property

Land and improvements to land (i.e., buildings, structures, and linear

structures).

RPCP

A panel, chaired by the designated appointee from the ASD(EI&E),

and composed of real property representatives from the Military

Departments and WHS. It is responsible for supporting and

maintaining the DoD RPCS.

RPCS

A hierarchical scheme of real property types and functions that serves

as the framework for identifying, categorizing, and analyzing DoD’s

inventory of land and facilities around the world. This scheme is

comprised of a five-tier structure represented by numerical codes,

with one-digit codes being the most general and five- or six-digit

codes representing the most specific types of facilities.

DoDI 4165.03, January 5, 2023

REFERENCES 11

REFERENCES

DoD Directive 5135.02, “Under Secretary of Defense for Acquisition and Sustainment

(USD(A&S)),” July 15, 2020

DoD Instruction 4165.14, “Real Property Inventory (RPI) and Forecasting,” January 17, 2014, as

amended

DoD Instruction 5105.18, “DoD Intergovernmental and Intragovernmental Committee

Management Program,” July 10, 2009, as amended

Executive Order 13327, “Federal Real Property Asset Management,” February 4, 2004